Thank You Note Writing Tips

Many people now believe that the art of writing a handwritten letter, or even a simple thank-you card, is a thing of the past.  With the ability to send e-mails and text messages always at our fingertips, how often do we take the time to sit down at a desk and put our thoughts to paper?

My job as a coach is to suggest many ways in which my clients can reach, and even exceed, their professional goals.  One piece of advice that I offer is to bring back the thank-you note because a few genuine words of appreciation can go a long way.  Whether it is following a job interview or a meeting with a new client, or to recognize a co-worker for some much-needed help on a project, I believe you should acknowledge them with this tangible offering.

Since many of you may be out of practice with the creation of thank-you notes, I thought I would offer a few statements that you DO NOT want to include when writing your card.

1. To a potential client: “Thank you for meeting with me this morning.  I look forward to helping you restructure your business and improve your efficiency so that perhaps you will not be twenty minutes late for our next appointment.”

2. To your boss: “I really appreciate the opportunities that you have provided me for professional growth over the past year.  The fact that you delegate every task and actually do nothing yourself has proven invaluable to my on-the-job training.”

3. To a retiring co-worker:Thank you for all of the wisdom about our industry that you have shared with me over the years.  You have meant more to my career than you know.  Since I know you value our friendship as well, I hope you will put in a good word for me to get your corner office!”

4. To the spouse of one of your direct reports that has been putting in long hours on an important project:Thank you for supporting Susan through this important time in our company’s growth.  I am certain that knowing you are supportive only helps Susan be more effective in her job!  Hopefully, just 2 more years of long hours will lead to a 2% raise!”

I hope this helps the next time you break out your pen and note cards!  Happy “thank you” writing!

About the author


Joe Lavelle

Joe Lavelle is the Co-Founder of intrepidNow. Prior to that Joe was an accomplished healthcare IT executive and career coach with a record of successfully meeting the business and technology challenges of diverse organizations including health plans, health delivery networks, health care companies, and several Fortune 500 companies.

Joe is also the author of Act As If It Were Impossible To Fail, available on Amazon.